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Choosing the right venue

Published on August 11, 2014

When planning a business meeting, party, or celebration, choosing the right location is a key factor to insuring a successful outcome for your special occasion.  There are major questions in 3 main areas that need consideration:

LOCATION:

Is it easily accessible to your guests?  Is there ample & accessible free parking? Is the facility easily accessible? Is there a comfortable lobby space where guests may gather as they arrive? Be sure that the facility has scrupulously clean and convenient restroom facilities, too.

COMFORTABLE, APPROPRIATE SPACE:

Make sure that you pick a venue that has the proper space for your event AND can accommodate your guests comfortably. You'll need to know not only how many people the room will hold, but also if there will be space for the other essentials important to your event. If you're planning a reception, will there be enough space in the room for a band, dance floor, buffet or dessert table? Your banquet manager should be able to show you examples of room layouts for the space you're considering that illustrate where the guest tables and other important elements will be placed.

COSTS:

Is a deposit required? What are the guarantee/cancellation policies? How many hours are included in your rental fee? What damages are you responsible for? Who will be there to help you on the day of your event if you have questions or changes? All of these items should be clearly outlined in your contract.

So whether you are booking the unique Zhou B Art Center on West 35th Street, the ultra modern Room 1520 on Lake Street, or the Stan Mansion located in Chicago’s historical Logan Square area; Remember: Get all of the information up front and in writing. 

Selecting the best venue will make the difference between an average experience and an exceptionally enjoyable and memorable event that will earn you a host of compliments from your colleagues, family or friends.

This article was originally posted on www.examiner.com.